Deciding on the steps to keep the event paper flow organized falls in to several categories. This job is comparatively simple as long as each piece of paper is handled when it is received & filed accordingly when the task has been done. The paperwork, deposits, money received & stacks of notes that have been made all need to be kept in an organized state. An event with an average of thousand participants ought to garner no less than six-three inch binders, sets of A-Z dividers & forty-eight clear tab dividers. Use coloured binders for simple reference & access prior to & in the work of your event. The more entrants there's, the more organizational tools entry secretaries will need.
The cut off date has come & gone. Post marked registrations have been received within the designated time line & the fax machine has stopped spitting out realms of paper with requests to enter the event. It is now time to reconcile the numbers & balance the finances for the stakeholders. It is time to show how organized this event will be from the get go.
Assuming all information in the submitted registration is now correct, it is highly recommended that all papers that have been received in the entry package be kept together until each of the internal steps that have been set up have been done. At that time, separate & file accordingly. Suggested guidelines for binder filing include payment summaries in binder alphabetically. Waivers in another binder alphabetically. Actual entries by class, division or sub-event will use at least binders & ought to be separated according to the sub-event & then alphabetically.
As the participants entry registration arrives each package requires the same attention. This be sure there's no steps missed in the receiving method & guarantees each entry & registration is treated equally. It is essential to review all of the paper for clarity & confirm each section that has been filled out is in compliance to the rules set out by the stakeholders. In the preliminary review, priority ought to be given to the payment section ensuring it balances with the dollar amount received. Any discrepancies on any of the paperwork submitted ought to be noted, attached to the whole set of information & set aside to be handled in the work of the time that has been scheduled for contacting entrants & further in-depth reviews.
Entrants tend to wait until the deadline to submit their information & for this reason the people in charge of compiling & tabulating the information need to method everything as it arrives than procrastinating as the participants have. Being prepared for the onslaught is important. Being organized before the onslaught is also important. Preparation & organization are key parts of the behind the scenes staff in contributing to a successful event of any kind.
The cut off date has come & gone. Post marked registrations have been received within the designated time line & the fax machine has stopped spitting out realms of paper with requests to enter the event. It is now time to reconcile the numbers & balance the finances for the stakeholders. It is time to show how organized this event will be from the get go.
Assuming all information in the submitted registration is now correct, it is highly recommended that all papers that have been received in the entry package be kept together until each of the internal steps that have been set up have been done. At that time, separate & file accordingly. Suggested guidelines for binder filing include payment summaries in binder alphabetically. Waivers in another binder alphabetically. Actual entries by class, division or sub-event will use at least binders & ought to be separated according to the sub-event & then alphabetically.
As the participants entry registration arrives each package requires the same attention. This be sure there's no steps missed in the receiving method & guarantees each entry & registration is treated equally. It is essential to review all of the paper for clarity & confirm each section that has been filled out is in compliance to the rules set out by the stakeholders. In the preliminary review, priority ought to be given to the payment section ensuring it balances with the dollar amount received. Any discrepancies on any of the paperwork submitted ought to be noted, attached to the whole set of information & set aside to be handled in the work of the time that has been scheduled for contacting entrants & further in-depth reviews.
Entrants tend to wait until the deadline to submit their information & for this reason the people in charge of compiling & tabulating the information need to method everything as it arrives than procrastinating as the participants have. Being prepared for the onslaught is important. Being organized before the onslaught is also important. Preparation & organization are key parts of the behind the scenes staff in contributing to a successful event of any kind.
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